CalcPay Pay Run

We now do a Pay Run 

Enter the Date.
Select. who we are paying.
Enter hours worked
Enter other payments/deductions
Print payslips
Print income/deduction analysis
Backup
Update (record) the payments to the P11

  

 

Go into the CalcPay menu

payrunmenu
 
 
 
 

Do the Criteria
From the Date the weekno is calculated.
Choose payment frequency: Weekly,2 Weekly,4 Weekly,Monthly
Choose ALL or SOME of the employees

payruncriteriaodg

 
 **********
If you miss a week CalcPay will advise you
payrunmissedweek
************
 

After a quick flash you will be presented with a new menu.
This is where we calculate the wages.
The 'Pay Run Notes' show the order of what to do.

payrunnotes


 

Go into 'Calc the Pay' to review the payrun.
You may need to change the hours worked, overtime, deductions,days sick etc.

All the sums are calculated for you.
payrunprocessodg

 

 

Print off the Payslips
paypayslipchoice
 

Lets print off the 'fancy' payslip, use the dropdown & choose 'A4 Payslip Fancy 1 per sheet'.
paypayslipchoicefancy

 

The Payslip will now be displayed .
payslipfancy
Just click on the printer icon in the 'Print Preview' to print it.
 
 
 
You also need to print off the summary report
payreportsummary
 
 
 
payreportssumchoice
 
 
This gives the gross pay, all the deductions to the net pay and the employers costs.
payreportsumcosts
 
 
 
 
You now need to update the P11 to finish the period, at least for these employees.
payupdate

 ***
re version 06.004.0706, you need to close 'Pay Run Notes' prior to Backup
***
 
Backup first
payrunbackup
This is the best place to backup as it is just BEFORE you write to the P11 tables.
You can thus restore back to this point.
backup
Click 'Backup' gives this
backupsaveas
The short company name (from the Company Details form) has the previous week no. attached to it as a reference.

 

Then 'Yes' to Update
payupdatechoice

We have finished the PayRun for these employees.

This pay run has now been written to the P11 cards.
It is no longer possible to do a payrun for these employees for this period.