Employee Details Tax_NIC

Employee Details Tax & NIC

Details re Pay, P45, Nic, Director

Pay Type
Normal.

Pay Frequency
Weekly, 2 Weekly, 4 Weekly, Monthly.
If you change the Pay Frequency during the year please read Change Pay Frequency

Pay Method
Cash, Giro, Cheque, Transfer. Transfer means by Bank BAC's etc, Use Giro if you wish to use 'AutoPay'.

Works no
This is used by the HMRC to reference the employee with you. Please use the suggested layout.
If you want to change this then you will need to tell HMRC in the next FPS, do this via 'EmployeeDetails/Info' where you need to tick the 'Changed Oayroll ID' & enter the previous data in the 'Old Payroll ID', do this prior to the payrun.

Job Description
Enter the job title.

Department
If you wish to analysis the pay details by department choose a department.

Irregular Payments
If you have an employee who is not paid regularly then HMRC will take them off the books if they have not been paid in a 3 month period.
Tick this to prevent that happening. eg a Director that may only be paid once or twice a year or a woman on unpaid maternity absence.

One=off Payment
Use this if the employee is to be paid once only.

Director
Tick if the employee is a director. The Directors NIC's are calculated on a cumulative basis
Even Out NIC Payments
Directors have a different NIC calculation. If the director's income is regular you may wish to click 'Even Out NIC Payments' as this then evens out the NIC deductions for each pay period.
Unclick this ('Even Out NIC Payments') when:
prior to last payment when Dir resigns,
or if income is irregular,
or Dir's NIC Letter changes during the year,
You used to need to unclick for the last payment in the tax year.eg Week52/Month12,. You no longer need to do so.
Date of Dir start
Enter the date that the directorship starts.
This is used for NIC calculations when the Directorship starts in the tax year, we recommend that you unclick 'Even Out NIC Payments'.
Date of Dir Ends
Enter the date that the directorship ends.
Do NOT untick the Director box, It will be cleared at the start of the next tax year. N.B. the NIC's are still calculated as per Director's rules.

Nat. Ins No
The National Insurance Number should have be supplied by the employee. The format is AANNNNNNA .
You can apply for the N.I.no via RTI/NINO Request Check.

NIC Letter
Use the drop down to choose the correct NIC letter. 

Tax Code.
This is where the tax code you have been informed to use, from the HMRC, is entered.
If the code is to be used as a Week1/Month1 basis put a tick in the adjacent box, W1/M1
Tax Code Letters can be prefix K,D,BR & suffix L,M,N,P,T,Y ), NT is for No Tax.
Since April 16 a prefix of S can be applied for a Scottish employee.(it is to do with where they are Resident)

P6/Late P45
You can enter Pay & Tax from a P6 or a late P45 here.
A P6 takes priority over a P45. ie use the HMRC figures.

employeedetailstaxnic 30/10/14

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